Integration of the CloudSign System and the RAKURAKU BUNSYO SYUNIN® System form NTT DATA Shikoku Has Commenced

Bengo4.com (Minato-ku, Tokyo; Taichiro Motoe, Representative Director, President, and CEO; hereinafter, “the Company”) announces that it will begin integrating its contract management platform CloudSign system integration with RAKURAKU BUNSYO SYUNIN® provided by NTT DATA SHIKOKU Corporation (Matsuyama, Ehime; Takahiro Miki, Representative Director and Presiden; hereinafter, “NTT Data Shikoku”).


■ Integration of the RAKURAKU BUNSYO SYUNIN® system
　RAKURAKU BUNSYO SYUNIN® is a comprehensive document management system equipped with document creation, electronic approval, storage and management, document retrieval features and necessary common functions such as user management and user department management functions. It makes the unified management of matters ranging from document reception and drafting to disposal possible, promptly identifying and extracting necessary information and facilitating responses to right-to-know requests.
　This web API integration of RAKURAKU BUNSYO SYUNIN® and CloudSign allows users to directly sign electronic contracts on RAKURAKU BUNSYO SYUNIN®. This integration enables the unified management of approved contract forms on RAKURAKU BUNSYO SYUNIN® without needing to log into the electronic contract service. In addition, the government agency approval process takes place essentially before the contract form is sent. This makes safe contract operations accompanied by high-level compliance possible.
　Starting with this system integration, the Company will drive the digital transformation (DX) of its users' contract operations through both RAKURAKU BUNSYO SYUNIN® and CloudSign products, and contribute to improving productivity and strengthening competitiveness.

　Complete coverage of contract procedures within The two company's systems will be integrated for the digital processing of all processes from the signing of electronic contracts, and the uploading contract form PDF data to CloudSign to the confirmation of contract forms after the completion of contracts.
 
Advantages of the introduction of the integrated systems
(1) Waste reduction and improvement of operational efficiency
- Realization of smooth cooperation from the drafting of contracts to signing and managing them
- Reduction of storage space and unified management of original documents
- Increase of the efficiency of contract form retrieval
 
(2) Cost reductions
- Stamp duties
- Printing and mailing costs
 
■ About RAKURAKU BUNSYO SYUNIN®:　https://www.nttdata-shikoku.co.jp/solution/public/raku2bunshoshunin.html
　RAKURAKU BUNSYO SYUNIN® is a comprehensive document management system with the following features:  (1)document creation,  (2) electronic approval, (3) storage and management, (4) document retrieval/duplication/extraction, and (5) common functions.
　These features facilitate a quick electronic approval process and the efficient utilization of accumulated data, increase the digitalization of documents within governmental agencies and increase the efficiency of internal administrative work. Additionally, it makes it possible to manage documents throughout their life cycle, from reception and drafting to disposal so that document management procedures are prepared for right-to-know requests.
 
■ About CloudSign: 　https://www.cloudsign.jp/
　CloudSign is a contract management platform that enables digitization of everything from contract execution to management and AI review. The electronic signatures and timestamps are compliant with the Act on Electronic Signatures and Certification Business, ensuring smooth and secure contract execution. CloudSign also began offering Japan's first ever My Number Card (individual number card) signature capability as part of its general-purpose contracting service in 2023. The platform also shortens the time required for the entire contracting process through the active adoption of AI technology including an AI contract management capability and an AI-powered contract review service, CloudSign Review. CloudSign has become the No. 1 service in the electronic contract market * , and is widely adopted by companies and local governments.
* Market share in “New Markets of Software Business 2024” (2023 result of e-contract tools) by Fuji Chimera Research Institute, Inc.